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Document Control and Records Management

Training Document Control and Records Management

DESKRIPSI Training Document Control and Records Management

Dalam operasional organisasi modern, pengelolaan dokumen dan arsip yang efektif merupakan elemen penting untuk menjamin kelancaran proses bisnis, kepatuhan terhadap regulasi, keamanan informasi, serta kemudahan akses data. Dokumen yang tidak terkontrol dengan baik dapat menimbulkan berbagai risiko, seperti kehilangan data, penggunaan dokumen tidak valid, inkonsistensi informasi, hingga temuan audit dan masalah compliance.

Di era digital saat ini, organisasi dituntut untuk memiliki sistem document control dan records management yang terstruktur, terdokumentasi, aman, dan mudah ditelusuri. Pengelolaan dokumen tidak hanya mencakup penyimpanan arsip, tetapi juga pengendalian siklus hidup dokumen mulai dari pembuatan, review, approval, distribusi, revisi, penyimpanan, retensi, hingga disposal.

TUJUAN Training Document Control and Records Management

1. Memahami konsep document control dan records management
2. Mengelola siklus hidup dokumen secara efektif dan terstandarisasi
3. Mengembangkan sistem klasifikasi, numbering, filing, dan archiving dokumen
4. Mengimplementasikan kontrol revisi, approval, dan distribution management
5. Mengelola arsip fisik dan digital secara aman dan sistematis
6. Menyusun retention schedule dan disposal procedure
7. Mendukung kepatuhan, audit, dan information security

MATERI Training Document Control and Records Management

1. Introduction to Document Control & Records Management
   • Basic concepts and terminology
   • Importance of document control in organizations
   • Relationship with compliance and audit
2. Document Lifecycle Management
   • Document creation and identification
   • Review and approval process
   • Distribution and accessibility
   • Revision and change control
   • Obsolete document handling
3. Document Classification and Numbering System
   • Document hierarchy
   • Coding and numbering methods
   • Document indexing system
4. Filing System Management
   • Physical filing methods
   • Digital filing structure
   • Filing best practices
5. Records Management Principles
   • Records identification
   • Active and inactive records
   • Storage requirements
   • Retrieval management
6. Archive Management
   • Archive categorization
   • Archive maintenance
   • Archive security and confidentiality
7. Retention and Disposal Management
   • Records retention schedule
   • Legal retention requirements
   • Disposal and destruction procedures
8. Electronic Document Management System (EDMS)
   • Digital document control system
   • Cloud storage and collaboration
   • Access rights and permissions
9. Version Control and Change Management
   • Version numbering
   • Master list management
   • Change request control
10. Information Security in Document Management
    • Data confidentiality
    • Access control
    • Backup and recovery
11. Audit Readiness and Compliance Documentation
    • Audit trail requirements
    • Evidence management
    • Common audit findings in documentation
12. Best Practice Implementation
    • SOP for document control
    • KPI for document management
    • Continuous improvement plan

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