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Digital Filing System and Electronic Archive Management

Training Digital Filing System and Electronic Archive Management

DESKRIPSI Training Digital Filing System and Electronic Archive Management

Transformasi digital telah mendorong organisasi untuk beralih dari sistem pengarsipan konvensional menuju pengelolaan dokumen dan arsip berbasis digital yang lebih efektif, aman, dan efisien. Sistem filing manual yang masih bergantung pada dokumen fisik seringkali menimbulkan berbagai kendala, seperti keterbatasan ruang penyimpanan, kesulitan pencarian dokumen, risiko kehilangan data, duplikasi file, serta rendahnya efisiensi operasional.

Implementasi Digital Filing System dan Electronic Archive Management memungkinkan organisasi memiliki sistem pengelolaan dokumen yang lebih terstruktur, paperless, mudah diakses, cepat ditelusuri, serta mendukung keamanan informasi dan kepatuhan audit. Selain itu, digitalisasi arsip juga menjadi bagian penting dalam meningkatkan business continuity, kolaborasi antar unit, dan operational excellence.

TUJUAN Training Digital Filing System and Electronic Archive Management

1. Memahami konsep digital filing dan electronic archive management
2. Mengembangkan sistem klasifikasi dan struktur folder digital yang efektif
3. Mengelola arsip elektronik secara aman, cepat, dan mudah ditelusuri
4. Mengimplementasikan document naming, indexing, dan metadata management
5. Menyusun kebijakan retensi arsip digital dan disposal management
6. Mengelola akses dokumen, backup, dan security control
7. Mendukung paperless office dan digital transformation strategy

MATERI Training Digital Filing System and Electronic Archive Management

1. Introduction to Digital Filing & Electronic Archive
   • Digital transformation in document management
   • Benefits of electronic archive systems
   • Challenges in digital document management
2. Principles of Digital Filing System
   • Filing concepts and best practices
   • Folder structure development
   • File organization techniques
3. Document Classification and Indexing
   • Document categorization
   • Indexing methods
   • Metadata management
4. File Naming Convention and Version Control
   • Standard file naming system
   • Revision control
   • Version management best practices
5. Electronic Document Storage Management
   • Centralized storage system
   • Shared drive management
   • Cloud storage utilization
6. Archive Retention and Disposal
   • Digital retention schedule
   • Archive lifecycle management
   • Disposal and deletion procedures
7. Access Management and Information Security
   • User access rights
   • Password and permission management
   • Confidential document protection
8. Backup and Disaster Recovery
   • Backup strategy
   • Data recovery procedures
   • Business continuity support
9. Electronic Document Management System (EDMS)
   • Introduction to EDMS
   • Workflow automation basics
   • Approval routing and tracking
10. Audit Trail and Compliance
    • Audit readiness in digital archives
    • Document traceability
    • Compliance documentation requirements
11. Paperless Office Implementation
    • Paperless workflow strategy
    • Digital approval process
    • Collaboration tools integration
12. Best Practice Implementation
    • SOP digital archive management
    • KPI for archive performance
    • Continuous improvement plan

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